WRITING BEST PRACTICES


Writing is an art and there are tons of good resources out there on how to produce strong structured writing so instead of repeating what others have already said we are going to list our favorite books and articles on good writing at the bottom and focus here on the things that make government proposal writing a little different

1) Managing redundancy: Government proposals are frequently redundant, asking for slight variations on a question again and again. When you see this happen consider how you will address each question asked while maintaining a consistent approach/discussion and saving pages.  Please do this during your outlining sprint so that you can address and manage duplicate areas (e.g. by having the same person write all of the)

2) Copy the RFP’s structure and headings: RFPs typically have numbered sections and bolded headers. Copy this numbering system and verbiage in your proposal. Add image

3) Use bolded headers: Make is easy for people to navigate your document by using section and sub-section titles that are bolded and numbered to make your document easy to navigate

4) Use bullet points: You will frequently need to make long lists, use bullet points to make if more readable

5) Use consistent verb tenses and pronouns: Whether you talk about yourself in the first or third person keep it consistent

6) Use data graphics: If you are sharing a list of three or more numbers of a similar type seriously consider making a chart out of them

7) Images: Instead of going into long written passages consider using an image that conveys your meaning

8) Check the formatting again: As we’ve said the government is crazy about formatting, check yours again.